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Senior Procurement Specialist

📁
Financial
💼
Road and Tollway Authority, State - SRTA

Under general supervision of and reports to the Procurement Manager, this position serves as a management level procurement/sourcing specialist and works closely with the Office of Legal Services and the Finance Division as well as outside vendors and consultants for three state-level authorities: State Road & Tollway Authority (SRTA), and Georgia Regional Transportation Authority (GRTA), and Atlanta-region Transit Link Authority (ATL). Other duties include adherence to regulatory guidelines, maintenance of detailed knowledge of appropriate Federal and State guidelines relative to procurement.

Job Responsibilities & Performance Standards:

• Determine procurement strategy and develop and/or assist in the preparation of documents such as Invitations to Bid (ITBs), Request for Qualifications (RFQs), and Request for Proposals (RFPs), amendments, change orders, and task orders.

• Drive contract compliance for purchased goods, professional services, and service/maintenance contracts.

• Assist with management of operational and maintenance-related contracts, including those related to purchasing of supplies, equipment, or services.

• Provide guidance and proactive supervision to the procurement team (currently two Procurement Specialists).

• Manage contract and Purchase Order (PO) approval process

• Guide organizational stakeholders through the procurement process. Work with other agency departments and staff regarding various procurement initiatives; work directly with finance staff to resolve invoice discrepancies.

• Facilitate specification development with stakeholder teams as well as leading internal and external meetings related to such.

• Lead vendor response evaluation process; develop financial and technical evaluation documents; analyze vendor responses; verify vendor compliance, including, but not limited to E-Verify contractor affidavit and insurance; prepare final justification and recommendation for contract award. • Assist procurement specialists, project managers, and technical leads with contract monitoring and performance; advise procurement specialists, project managers, and technical leads on procurement processes and procedures.

• Assist in drafting, reviewing, and processing contract amendments, change orders, and renewals in accordance with applicable policies, rules, statutes, and regulations.

• Assist with tracking semi-annual Disadvantaged Business Enterprise (DBE) reporting data; identify opportunities for increased DBE participation.

• Communicate with employees, vendors, contractors, and others responding to questions regarding the Purchasing Card (P-Card) program, including appropriate use, spending limits, card status, Merchant Category Codes, fraud attempts, and Bank of America Works utilization

. • Utilize procurement application software, programs, and methodologies to support the strategic sourcing process including eRFP tools, PeopleSoft, Contract Guardian, and other electronic tools; utilize tools to track and document spend and savings information.

• Establish and/or maintain a records retention and disposal system.

• Provide training and communicate policies and information pertinent to purchasing as appropriate

• Develop an awareness and understanding of SRTA, GRTA, and ATL Procurement Manuals, FTA and FHWA Circulars related to procurement practices, and other state and federal laws, and state purchasing rules and regulations; attend appropriate training.

• Review purchasing forms for completion and compliance; resolve and/or mediate purchasing issues. Interact with internal customers and external vendors in a manner that promotes respect, encourages cooperation, and contributes to excellent service delivery.

• Maintain knowledge of current trends and developments in the field and applies pertinent new knowledge to performance of assigned responsibilities. • Perform other duties as assigned by Management.

Competencies:

Strong oral and written communication. Expresses ideas clearly and tailors communications appropriately for the intended audience.

Team Oriented. Works cooperatively with others to produce innovative solutions, especially when faced with new or complex issues. Recognizes the business concerns and perspectives of others and takes those into account when recommending solutions. Proven ability to lead teams as well as plan, manage and track procurements and contracts from inception to closeout.

Flexible. Easily adapts to organizational, policy, and procedure changes. Proposes new methods, approaches, or technologies to help improve the organization.

Analytical. Systematically compares alternatives, notices discrepancies or inconsistencies in available information. Approaches a complex problem by breaking it down into its component parts and considering each part in detail

Organized. Utilizes a system to keep track of information and work process. Carefully prepares for meetings and presentations. Able to coordinate several projects simultaneously and use time efficiently.

Technically Proficient. Effectively uses computers and the following applications: Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Adobe Acrobat, Adobe LiveCycle, PeopleSoft, and DocuSign.

Forward Thinking. Effectively identifies problems and solutions. Anticipates possible problems and develops contingency plans in advance. Notices trends in the industry or marketplace and develops plans to prepare for future opportunities and/or challenges.

Preferred Qualifications:

• Minimum of three (3) years supervision of procurement staff.

• Previous experience working in government or within the transit and/or tolling industry.

• Previous experience with Federal Transit Administration (FTA) or Federal Highway Administration (FHWA) funded procurements, and federally funded contracts.

• Experience working in Teamworks Financials (eProcurement).

• Georgia Certified Purchasing Associate certification (GCPA) from the Georgia Department of Administrative Services or related certification

. • NIGP certification

• State of Georgia government purchasing experience.

 

Bachelor's degree in business or public administration or a related field from an accredited college or university AND Five years of experience in purchasing/contract or procurement sourcing, Two years of which as a supervisor. Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.

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