Purchasing Assistant Supervisor

Job Summary

The Georgia Department of Education’s (GaDOE) –Division of State Schools is recruiting for an experienced Property and Supply Supervisor. The position will supervise, guide, and/or instruct the work assignments of subordinate staff. The job responsibilities include, but not limited to:

Description of Duties 

• Oversees the purchasing, receiving, storing and distribution of property and supplies, manages warehouse/supply area by purchasing, receiving, storing and issuing supplies, manages property and inventory control for an agency/facility.
• Maintains inventory control records. 
• Applies state identification numbers to property, processes all property transfers, and transfers or disposes of surplus property.
• Conducts physical inventories of property. 
• Receives new property including unpacking, inspection, and delivery. 
•  Establishes and maintains automated and manual filing/inventory system. 
• Completes and processes appropriate paperwork/documentation, such as Equipment Status Change Form/Transfer Form and Invoice, on all property/equipment.  Conducts/directs periodic physical inventories of property. 
• Helps identify surplus property, completes surplus property transfer forms and related data entry;
• takes steps to assure disposal of surplus property. 
•  Directs or arranges for repairs of property. 
•  Receives requisitions, notes supplies, and equipment needed and fills purchase request orders for various departments. 
•  Makes purchases authorized by the supervisor using purchase order and/or purchasing card. 
•  Manages purchasing card in accordance with Department of Education and Georgia Academy for the blind policies and procedures. 
•  Notifies supervisor of out-of-stock items. 
•  Fleet management; including repairs/fueling, preparing for annual bus inspections.
•  Maintains travel request and bus manifesto of all student related trips. 
•  Ensure that travel request for state vehicles, manifesto, and necessary forms are on file. 
•  Collect mail from office and delivers to school receptionist for distribution, delivers U.S. mail to Post Office and delivers Overnight packages for delivery. 
•  Maintain the emergency evacuation packages are always current and easily assessable.
•  Other duties as assigned by the Superintendent.

Preferred Qualifications

Preference will be given to applicants who, in addition to meeting the minimum qualifications, possess the following:

• Two years of college and 5 years of experience performing general office work to include duties such as administrative support, automated communication equipment usage, computer usage, and/or business management, inventory. 

         ***Must be able to life heavy objects.  This is a physically demanding job.

Consideration/interviews will begin as soon as a list of applicants is established.  Applications/resumes will be evaluated and only those meeting the qualifications may be forwarded to the hiring manager to be considered.  Candidates chosen for interviews will be contacted directly.  No notification will be sent to applicants except those who are selected for interviews. 

 It is the policy of the Georgia Department of Education not to discriminate on the basis of race, color, sex, national origin, disability, or age in its employment practices.  The Georgia Department of Education (GaDOE) and each associated State School is a registered participant in the federal work authorization program commonly know as E-Verify.  The GaDOE utilizes the program to verify employment eligibility of individuals hired on or after July 1, 2007.