Executive Admin Assist 1

In addition to a competitive salary and career growth opportunities, the State Properties Commission offers a generous benefits package, which includes employee retirement plan (including a 401(k) plan with up to 5% employer matching); 13 paid holidays annually; vacation and sick leave; health, dental, vision, legal, disability, accidental death and dismemberment insurance, healthcare and childcare flexible spending accounts.

Job Summary: Under general supervision of the Deputy Executive Director (DED), the Executive Administrative Assistant provides executive-level administrative support to management which requires exercise of independent judgment and initiative.  Provision of administrative support includes but is not limited to assisting internal and external customers; resolving issues; managing office communications; document composition and review; scheduling appointments/meetings; coordinating meetings and agendas; maintaining records and files; preparing research data; making travel arrangements; and managing procurement of office supplies. The Executive Administrative Assistant also performs other job-related duties as assigned.

Minimum Qualifications: High School diploma/GED/ and two (2) years of professional level job related experience working in administrative related field.

Preferred Qualifications:  Preference will be given to applicants who, in addition to meeting the minimum qualifications, possess the following: 

·         bachelor’s degree in business administration, communications or a related field from an accredited college or university AND three (3) years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.

·         Experience working in state government.

·         Experience with document management systems.

·         Experience with real estate documents such as deeds, easements, licenses, leases, etc.

Competencies: Strong written, verbal and customer service skills, ability to collect and organize information, ability to plan and prioritize work, ability to initiate, compose and track correspondence and administrative documents, must work as integral member of SPC to support goals and mission with initiative and flexibility, supports co-workers with a positive attitude, proficient in the use of Microsoft Office Suite.

Essential Functions:

·         Must act in a manner that reflects positively on SPC by being professional, courteous, responsive and helpful at all times.

·         Organize and coordinate daily activities and efficient function of the office.

·         Assist management in organizing and executing routine activities and special projects.

·         Carefully analyze problems, questions and issues to identify, evaluate, and implement appropriate resolution.

·         Independently establish and monitor deadlines to ensure timeliness of completion of critical tasks, and other issues.

The selected applicant must be authorized to work in the United States and must successfully pass a pre-employment criminal background check,

motor vehicle records check and drug screen.

Due to the large volume of resumes received by this office,

notifications will only be sent to applicants who are selected to interview.

Please visit our website at www.gspc.ga.gov for additional SPC career opportunities