The Georgia Department of Behavioral Health and Developmental Disabilities (DBHDD) is the state agency that focuses solely on policies, programs, and services for people with mental health challenges, substance use disorders, intellectual and developmental disabilities, or any combination of these. As Georgia’s public safety net, DBHDD operates six field offices and five hospitals throughout the state within three program areas: behavioral health, developmental disabilities and hospital services.

The main office for DBHDD is located in downtown Atlanta.

Job Description

Job Title:  Contracts Administrator

Pay Grade: K

Job Summary:

Under limited supervision, the Contract Administrator develops and executes initial contracts, amendments, and renewals. They ensure compliance with organizational policies, Federal and State legal requirements, and industry standards. They conduct quality assurance checks to verify the accuracy and completeness of contract documentation, mitigating risks associated with errors or omissions.

Job Responsibilities

1.     Develop initial contracts, amendments and renewals ensuring contract deliverables are complete based on the services, goods and commodities being purchased.

2.      Ensure appropriate contract language and applicable documents are included based on specified guidelines.

3.     Oversee the execution of contracts, ensuring that all required signatures and approvals are obtained in a timely manner.

4.     Communicate with internal and external stakeholders to facilitate the execution process and address any concerns or discrepancies that may arise.

5.     Responsible for completing post-contract execution tasks including uploading finalized contracts and associated documentation into applicable databases or document management systems for record-keeping and future reference.

6.     Collaborate with budget managers, programmatic officers, legal teams, and other stakeholders involved in the contract process.

7.     Communicate effectively to gather necessary information, address inquiries, and provide updates on contract status and progress.

8.     Receive monthly income expenditure reports and process contract payments

Minimum Qualifications:

Bachelor's degree from an accredited college or university AND Two years of contracting-related experience OR Six years of contracting-related experience OR Two years of experience required at the lower-level Contracts Administrator 2 (LEP031) or equivalent position.

Preferred Qualifications: 

Preference will be given to applicants who, in addition to meeting the minimum qualifications, possess one or more of the following items below. 

·        2-3 years procurement and /or contracting experience in the public sector or large diverse private organization

·        PeopleSoft Financials software experience

·        Georgia Certified Purchasing Associate

·        Georgia Certified Purchasing Manager

Required Knowledge, Skills and Abilities:

·      Strong oral and written communication and presentation skills

·      Intermediate level proficiency in Microsoft Word, Excel and PowerPoint

·      Detail and multi-task oriented

·      Ability to work cooperatively and persuasively with internal and external stakeholders

·      Experience developing contracts and performing supplier maintenance activities

Benefits

In addition to a competitive salary & benefits, GA Department of Behavioral Health and Developmental Disabilities is part of a statewide initiative called Total Rewards that seeks to attract and retain employees by supplementing their base pay and benefits with programs designed to improve the quality of their work environment and lead to greater job satisfaction and work/life balance. Eligible employees are offered generous benefits, including health and dental insurance; retirement and savings plan options; and paid holidays, vacation and sick leave. For more information, visit https://dbhdd.georgia.gov/benefits

Employment Requirements
To ensure the safety and wellbeing of our employees, individuals and communities we serve, certain positions within DBHDD may require evaluations, vaccinations, professional licensure and certifications. Licenses must be current and enable providers to practice within the State of Georgia.

The following are a listing of evaluations and vaccinations that may be required for employees, including those not involved with direct care:

• Drug Screening
• TB Evaluation
• Annual Influenza*

*Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

DBHDD is an Equal Opportunity Employer
It is the policy of DBHDD to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

FOR THIS TYPE OF EMPLOYMENT, STATE LAW REQUIRES A NATIONAL AND STATE BACKGROUND CHECK AS A CONDITION OF EMPLOYMENT.  

When applying for this position, you will be asked if you meet the minimum qualifications for this position as stated below and may possibly be presented with additional questions to assess preferred qualifications. Preference will be given to applicants who meet one or more of the preferred qualifications and have demonstrated relevant experience clearly indicated in their work history.