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Job Title:  

Administrative Assistant 3 - Fulton County

Agency:

Family and Children Services, Division of

Job Requisition ID:

JR0000005933

Shift:

Day (United States of America)

Compensation Details:

$48,880

Job Description:

Stronger Families for a Stronger Georgia. The Georgia Department of Human Services (DHS) is a dynamic state agency responsible for delivering a wide range of services to Georgia's most vulnerable populations. Our mission is to strengthen Georgia by providing individuals and families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults. 

Start your career in public service. The Division of Family and Children Services (DFCS),Child Welfare Services (CWS), is seeking candidates to fill the position of Administrative Assistant 3. This position will report to the CWS County Director and will be located in Fulton County.

What we offer. Enjoy a generous benefits package that includes unique training opportunities, employee retirement plan: 401(k) plan and 457 plan, 13 paid holidays, vacation & sick leave, medical, dental, vision, long/short-term care, life insurance, and employee discount programs; in addition to telework opportunities depending upon the position(s). 

Under direct supervision, establishes and enforces child support obligations of responsible parents. Coordinates child support activities with legal, judicial and public organizations.  

Under broad supervision, performs a wide range of office administration duties for assigned functions or program areas. Duties may be complex in nature and may involve access to confidential information. May be required to research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers. Monitors/tracks multiple initiatives.

Role and Responsibilities: 

• Reports directly to the Deputy Director and provide administrative functions for the Deputy Director and the office.
• Provides assistance and problem resolution to internal and external customers.
• Liaison between county and regional offices for tracking and monitoring various initiatives.
• Create reports and spreadsheets as requested by Deputy Director.
• Manages routine administrative functions for agency/office, such as travel expenses, car rental, leases, vendors, contracts, telecommunications, building security, purchasing, billing/credit, inventory, property control, etc.
• May serve as lead worker over administrative assistant and support staff.
• May train subordinate staff in proper procedures of day-to-day operations.
• Performs job responsibility with minimal supervision.
• Other duties as assigned by the Deputy Director.

Minimum Qualifications:

• High school diploma/GED AND Four (4) years of job-related experience.

OR

• Two (2) yeasr of experience required at the lower-level Administrative Assistant 2 (GST051) or position equivalent.

Preferred Skills/Qualifications:

Preference will be given to candidates who, in addition to meeting the minimum qualifications, demonstrate some or all the following skills/experience: 

• Associates degree from an accredited college/university AND 2 years related experience.
• Must be able to multi-task in a high functioning work environment.
• Must have customer service skills.
• Must have knowledge of all Microsoft Office platforms, especially Word, Excel, and Publisher as well as knowledge of Office365 Suite, to include SharePoint and TEAMS.
• Must be able to adapt to various situations and needs to remain professional.
  

Additional Information: 

For more detailed information about the Georgia Department Human Services visit https://dhs.georgia.gov 

Employment Information: 

• DHS is an equal opportunity employer. 

• Current state employees are subject to State Personnel Board (SPB) Rules regarding salary. 

• If you require accommodations under the Americans with Disabilities Act (ADA), email the request by the closing date of this announcement to: hrhelpline@dhs.ga.gov. 

• The candidate selected for this position may be subject to pre-employment drug screening, education verification, reference, motor vehicle records, and criminal background checks. 

• DHS accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE). 

• DHS will contact educational institutions to verify degree(s), diploma, licensure, etc. 

• As an employee of DHS, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department. 

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring official for next steps in the selection process. Only applicants who are selected and interviewed will receive notification. 

This position is subject to close at any time once a satisfactory applicant pool has been identified. 

Minimum Qualifications:

High school diploma/GED and four (4) years of job-related experience; or two (2) years of experience required at the lower level Admin Assistant 2 (GST051) or position equivalent.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.