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Job Title:  

Administrative Assistant to the Vice President of Student Affairs

Job Requisition ID:

JR0000001943

Number of Openings:

0

Shift:

Not Applicable (United States of America)

Compensation Details:

SALARY IS COMMENSURATE WITH EDUCATION AND EXPERIENCE. STATE OF GEORGIA BENEFITS PACKAGE.

Job Description:

Responsibilities:

• Receive visitors, incoming emails, answer telephone calls, and provide appropriate information and assistance to faculty and staff members, students, visitors, and callers.
• Assist the Vice President with high-level interactions within the campus community, and assist with highly confidential and critical academic and/or administrative matters.
• Prepare and manage purchase requisitions for various Student Affairs departments as needed.
• Responsible for the reconciliation of the monthly purchasing card.
• Prepare and manage documentation and electronic files.
• Manage and maintain general reports, records, and all pertinent documentation.
• Assist with the coordination of annual commencement ceremony activities.
• Assist the Vice President with the management of annual departmental budgets.
• Assist with the management of pertinent college catalog and calendar information.
• Perform other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree *and* One (1) year of work related experience OR Associate Degree in Business Administrative Technology *and* Two (2) years of work related experience.

Note: Experience may substitute for the degree on a year-for-year basis.

Preferred Qualifications:

• Prior experience working for the State of Georgia or prior experience as an administrative assistant; previous experience working with student records and knowledge of federal privacy laws; three (3) years work experience in a student affairs office or department is a plus; working knowledge of BANNER INB, Degreeworks, and Microsoft Office products.

To apply, submit your cover letter, resume/vita, three (3) professional references, and unofficial transcripts.  Incomplete applications will not be considered.

NOTE: Official transcripts will be required upon an offer of employment. Official copies of transcripts may be sent directly to: Athens Technical College, Attn: Human Resources, 800 U.S. Highway 29 N, Athens, GA 30601 or send electronically to hr@athenstech.edu .

**Employment is contingent based upon successful completion of appropriate background checks.

Equal opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Athens Technical College is an equal opportunity employer. All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution’s ability to achieve its mission and strategic priorities in support of student success.

The following individuals have been designated to coordinate the college's implementation of nondiscrimination policies: Susan Fyffe, Director of Student Support Services, Section 504 and the Americans with Disabilities Act (ADA) Coordinator, Office K-614A, 706/355- 5081, sfyffe@athenstech.edu; Courtney Mattox, Director of Human Resources; Title VI, Title VII, Title IX Coordinator (Employees), Office K-514, cmattox@athenstech.edu, 706/583-2818; and Susan Fyffe, Vice President of Student Affairs, Title IX (Students) Office H-774, 706/355-5029, sfyffe@athenstech.edu, 800 U.S. Highway 29 North, Athens, GA 30601.

Minimum Qualifications:

Bachelors Degree and One (1) year of related work experience -OR -Associates Degree in Business Administrative Technology and Two (2) years of work related experience. - -Note: Experience may substitute for the degree on a year-for-year basis. -Bachelors Degree and One (1) year of related work experience -OR -Associates Degree in Business Administrative Technology and Two (2) years of work related experience. - -Note: Experience may substitute for the degree on a year-for-year basis.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.