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Job Title:  

Administrative Assistant to the Vice President- Student Engagement

Job Requisition ID:

JR0000002185

Number of Openings:

1

Shift:

Day (United States of America)

Compensation Details:

$54,079.92 ANNUALLY

Job Description:

Atlanta Technical College (ATC) is seeking highly qualified applicants for its Full-Time Administrative Assistant to the Vice President (Student Engagement) position within the Division of Student Engagement. This position is located at Atlanta Tech’s Main campus just south of Downtown Atlanta.

Under direct supervision of the Vice President of Student Engagement, the Full-Time Administrative Assistant to the Vice President (Student Engagement) has a broad set of administrative responsibilities, from supporting the Vice President directly to managing the day-to-day operations of the Student Engagement Division which includes the Center for Workforce Innovation, Student Success, Career Success Coaching, Retention and Special Initiatives. The Full-Time Administrative Assistant to the Vice President (Student Engagement) supports the Vice President in a variety of activities, such as in partner outreach and communications, and serves as a primary resource to other internal and external offices. The Full-Time Administrative Assistant to the Vice President (Student Engagement) represents the office and interacts daily with students, deans, administrators, parents, alumni, vendors, and outside callers and community visitors.  Such communication will require thorough knowledge of the College, thorough knowledge of all details relating to all divisions and programs managed by the office as well as discretion, professionalism, and confidence in relaying information. The Full-Time Administrative Assistant to the Vice President (Student Engagement) must have the versatility to manage the Vice President’s calendar as well as a variety of special assignments as they arise.

JOB RESPONSIBILITIES:

• Perform administrative tasks and assignments which may include data analysis and reporting, drafting departmental presentations, budget expenditures, purchasing, procurement, etc.
• Manage and maintain office records, database, and files.
• Perform data entry, and compose reports, correspondence, meeting minutes, etc.
• Proofread and edit documents for content, context, accuracy, and consistency.
• Provide information and assistance for internal and external inquiries, including answering telephone calls, emails and greeting visitors.
• Schedule appointments, maintain calendars, coordinate meetings, travel and reimbursement for the Vice President.
• Monitor use of supplies, equipment and/ or facilities for the division.
• Assist with overall departmental administrative tasks (i.e. CWI, Student Success, etc.) and may be cross trained in various assignments related to the operation of the division.
• Participate in special projects and committees as directed by the Vice President; and
• Perform other duties, as assigned.

COMPETENCIES:

• Highly skilled in customer service, interpersonal relations and service to the public.
• Computer skills and knowledge of various platforms such as Microsoft 365, Salesforce, and data tracking tools.
• Works efficiently in a fast-paced environment with attention to detail.
• Strong verbal, oral, written communication, decision-making, problem-solving, basic conflict resolution, and organizational skills.
• Knowledge of modern office practices and procedures,
• Ability to operate workroom machinery such as copiers, scanners, shredders, etc.

MINIMUM QUALIFICATIONS:

Must possess and demonstrate an Associate’s degree in Business Administrative Technology from an accredited college or university AND two (2) years of work-related experience (Experience may substitute for the degree on a year-for-year basis).

PREFERRED QUALIFICATIONS:

Preference may be given to candidates who, in addition to meeting the minimum qualifications, possess and demonstrate any of the following:

• Bachelor’s degree or higher from an accredited college or university AND one (1) year of work-related experience.
• Experience using BANNER student information system.
• Two (2) or more years of work experience in an educational or business setting. (Experience may substitute for the degree on a year-for-year basis).

PLEASE UPLOAD A RESUME, TRANSCRIPT(S) AND CERTIFICATIONS.

BACKGROUND SCREENINGS ARE CONDUCTED PRIOR TO SCREENING.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail.  All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for the next steps in the selection process.

EQUAL OPPRTUNITY EMPLOYER:

As set forth in its student catalog, Atlanta Technical College does not discriminate based on race, color, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, veteran status, or citizenship status (except in those special circumstances permitted or mandated by law). For further information regarding these laws (Title VI and IX) contact Tracye Paggett, Director of Student Services, Special Needs and Equity, Academic and Student Affairs Division, Atlanta Technical College, Cleveland Dennard Center, Suite C1111, 404.225.4446. Email: tpaggett@atlantatech.edu . To request reasonable accommodations upon enrollment (Section 504/ADA), contact Tracye Paggett, Director of Student Services, Special Needs and Equity, Atlanta Technical College, Academic and Student Affairs Division, Cleveland Dennard Building, Suite C1111, 404.225.4446. Email: tpaggett@atlantatech.edu . Faculty and staff with questions about equity or reasonable accommodation should contact Georgina Dumay, Director, Human Resources, Cleveland Dennard Building, Suite 180A, Atlanta Technical College 1560 Metropolitan Pkwy. SW, Atlanta Georgia 30310. gdumay@atlantatech.edu .

Do not send résumés to any of the email addressed above, they will not be opened or reviewed.

Minimum Qualifications:

Bachelors Degree and One (1) year of related work experience -OR -Associates Degree in Business Administrative Technology and Two (2) years of work related experience. - -Note: Experience may substitute for the degree on a year-for-year basis. -Bachelors Degree and One (1) year of related work experience -OR -Associates Degree in Business Administrative Technology and Two (2) years of work related experience. - -Note: Experience may substitute for the degree on a year-for-year basis.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.