This position provides clerical support to Nursing Administration. This position will assist with the Nursing Staff licensing process—maintaining the files. Duties include, but are not limited to:

• Organization of Meetings including agenda and document preparation along with taking and preparing minutes.
• eProcurement Requester—maintaining and requesting supplies for the nursing department and for nursing on all six units.
• Scheduling interviews, appointments, training, etc.
• Preparing excel spreadsheets for data collection, data entry into AVATAR, and other sources.
• Maintaining the competency files for nursing staff.
• Ensuring that all orientation and mandatory training files are current and complete.
• Completion of paperwork associated with the hiring process; maintain current staff roster for nursing services.
• Filing and organization of new and obsolete documents.
• Assists with the compilation and submission of hourly staff payroll and overtime requests in PeopleSoft and Kronos.
• Assists with organizing daily activities and the efficient function of the nursing departments.
• Assists with the planning and coordination of meetings, conferences, seminars, and travel calendars.
• Will perform a wide variety of office support and secretarial duties for the nursing department including acting as back-up for clinical administrative staff.
• Answers, screens, and directs telephone calls for the department.

Benefits

In addition to a competitive salary & benefits, the GA Department of Behavioral Health and Developmental Disabilities is part of a statewide initiative called Total Rewards that seeks to attract and retain employees by supplementing their base pay and benefits with programs designed to improve the quality of their work environment and lead to greater job satisfaction and work/life balance. Eligible employees are offered generous benefits, including health and dental insurance; retirement and savings plan options; and paid holidays, vacation, and sick leave. For more information, visit https://dbhdd.georgia.gov/benefits

 DBHDD is an Equal Opportunity Employer
It is the policy of DBHDD to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity, and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for the next steps in the selection process.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

Experience in the use of Microsoft Office Suite – Word, Excel, Access, PowerPoint; Experience taking minutes and scheduling.  Experience as an office assistant for a minimum of 2 years.