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Job Title:
Business Support Analyst (Well Being Operations Specialist)Agency:
Department of Human Services
Job Requisition ID:
JR0000003074Shift:
Any (United States of America)Compensation Details:
$41,569.83 - $54,428.52Job Description:
Stronger Families for a Stronger Georgia. The Georgia Department of Human Services (DHS) is a dynamic state agency responsible for delivering a wide range of services to Georgia's most vulnerable populations. Our mission is to strengthen Georgia by providing individuals and families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults.
Start your career in public service. The DHS’ Division of Family & Children Services (DFCS) /Child Welfare is seeking candidates to fill the position of Business Support Analyst 1 (Well-Being Operations Specialist), reporting to the Well-Being Operations Manager. This position is located at 47 Trinity in downtown Atlanta, Fulton County.
What we offer. Enjoy a generous benefits package that includes unique training opportunities, employee retirement plan: 401(k) plan and 457 plan, 13 paid holidays, vacation & sick leave, medical, dental, vision, long/short-term care, life insurance, and employee discount programs; in addition to telework opportunities depending upon the position(s).
Join Our Team!
Job Description (General Summary): The Well-Being Operations Specialist is responsible for providing complex administrative duties including but not limited to fiscal, contractual, and overall business operational functionality of the Well-Being Services Section. Identifies trends, discrepancies, and variances to improve the efficiency and effectiveness of operations. May partner with other departments, divisions, outside agencies, and vendors to address operational needs.
Roles and Responsibilities:
I. Processes and Records Invoices
Accurately and completely processes invoices and financial transactions.
Provides secondary review of submitted invoices for accuracy and fiscal integrity as well as compliance with applicable principles, standards, guidelines, police, and procedures.
Provides technical assistance to contractors to correct invoices based on timely recognition of problems and accurate identification of required adjustments.
Coordinates work with leadership and colleagues to provide accurate and meaningful financial information in a timely manner.
II. Prepares Financial Reports
Performs adequate research and analysis of collected data for the preparation of reports.
Ensures accuracy of reports by verifying output and making corrections as appropriate.
Submits completed reports within established time frames.
III. Analyzes and Reconciles Contract Expenditures
Analyzes complex reconciliation documents and other information to arrive at logical and accurate conclusions.
Determines appropriate corrective action to take when faced with discrepancies.
Adequately analyzes the effects of contract expenditures, expenses, and transactions on reports.
IV. Reviews Source Documents of Fiscal Records
Reviews, analyzes, and resolves related problems.
Carefully reviews all source documents for appropriate content and accuracy.
Correctly identifies inaccurate, inadequate, or missing information.
Takes appropriate measures to correct or add necessary information.
Assigns correct contract and accounting codes according to established guidelines.
V. Balances and Reconciles Internal Program Financial Records
Determines sources of errors by researching accounting records. Records correcting entries.
Gathers appropriate information, compares records, and correctly traces inaccuracies or omissions.
Accurately determines and initiates appropriate corrective actions.
Accurately records adjusting or correcting entries in accordance with generally accepted accounting principles.
Completes reconciliations within appropriate time frames.
Notifies appropriate authorities regarding balancing/reconciling discrepancies, problems and/or trends.
Performs calculations required to correctly balance and reconcile internal programmatic records.
Research errors and properly corrects balancing and reconciling problems.
Core Competencies
Strong proficiency in the use of Microsoft Office Suite and/or standard software applications typically used in a corporate office environment.
Excellent critical thinking and problem-solving skills.
Ability to develop and make presentations on behalf of organization.
Ability to work independently with limited direction.
Excellent oral, written, presentation and interpersonal communication skills.
Preferred Qualifications: Preference will be given to candidates who, in addition to meeting the minimum qualifications, demonstrate some or all the following skills/experience:
Master's degree in a related field from an accredited college or university AND Two years of related experience.
Excellent planning and organizational management skills.
Ability to work in a very fast-paced, stressful environment while effectively and accurately managing multiple projects simultaneously under tight deadlines.
Ability to work effectively at multiple levels of the organization and with multiple project teams as well as external stakeholders.
Expertise in making strategic decisions based on data as well as best practices.
Expertise in early childhood and childcare programming.
Additional Information:
For more detailed information about the Georgia Department Human Services visit https://dhs.georgia.gov
Employment Information:
DHS is an equal opportunity employer.
Current state employees are subject to State Personnel Board (SPB) Rules regarding salary.
If you require accommodations under the Americans with Disabilities Act (ADA), email the request by the closing date of this announcement to: hrhelpline@dhs.ga.gov.
The candidate selected for this position may be subject to pre-employment drug screening, education verification, reference, motor vehicle records, and criminal background checks.
DHS accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE).
DHS will contact educational institutions to verify degree(s), diploma, licensure, etc.
As an employee of DHS, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.
Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring official for next steps in the selection process. Only applicants who are selected and interviewed will receive notification.
This position is subject to close at any time once a satisfactory applicant pool has been identified.
Minimum Qualifications:
Associate degree in business or related field from an accredited college or university and one (1) year of experience related to area of assignment.--Note: An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over-year.Equal Employment Opportunity Employer
The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.