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Council of Superior Court Judges

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Job Description:

COUNCIL OF SUPERIOR COURT JUDGES

Job Title:  Human Resources-AP Generalist             Salary Range: $50,000 - $ 75,000   

Reports to:  Accounting Manager

General Summary

With some supervision, the Human Resources-AP Generalist performs various fiscal accounting duties spanning from accounts payable to payroll/human resources. In this position, the Generalist will be responsible for a wide range of responsibilities that will provide excellent exposure to day-to-day fiscal operations and offer growth and development opportunities towards the understanding and application of fundamental accounting concepts.

The Generalist is expected to analyze accounting transactions and provide problem resolutions primarily for accounts payable, human resources, and payroll. Additionally, this position supports and provides back-up to fiscal staff in any capacity needed (AP/Assets/PR/HR, etc.); maintains and updates documentation; performs account reconciliations; and understands internal controls.

Essential Functions

• Applies GAAP (Generally Accepted Accounting Principles) when analyzing accounting transactions and other relevant data to reach logical and accurate conclusions. Able to support position with clear and concise explanations and documentation.
• Maintains a consistent, high quality, customer focused orientation when performing duties and providing services or products to judges, the general public, and other internal and external customers.
• Ensures upper management is kept apprised of accounting issues and concerns.
• Reconciles monthly retirement (ERS, JRS, GA Defined) and health (ADP) transactions and prepares the report for submission.
• Distributes timely new hire packets to new hires and separation notices to terminated employees.
• Maintains and monitors the New Hire/Termination/Transfer worksheet and distributes the report monthly to appropriate personnel.  
• Manages day-to-day operations of employee benefits: health and flex.
• Serves as a contact for open enrollment and benefits communications.
• Responds to H/R and payroll general inquiries within the shared mailbox.
• Prepares the daily cash request form for all AP transactions processed.
• Provides accounting support to fiscal and council staff in the functional capacity needed (AP/PR/etc.).

• Maintains the digital AP files on the shared drive for all AP payments daily.

• Maintains and monitors the court reporter process by logging new and retiring court reporters.
• Processes the monthly court reporter stipends in GA@Work.
• Performs the monthly AP reconciliations.
• Serves as the supplier liaison for the agency.
• Maintains and updates suppliers in the new system GA@Work.
• Processes year end invoices in AP.
• Responds to AP general inquiries within the shared mailbox.
• Reviews and provides feedback on existing process documentation for selected fiscal office functions.
• All other duties as assigned.

Knowledge, Skills and Abilities

·         Working knowledge of Generally Accepting Accounting Principles (GAAP)

·         Organized

·         Detail oriented/analytical

·         Skilled in time management

·         Displays adaptability

·         Customer service oriented

·         Effective communicator

·         Team player

·         Proactive

·         Demonstrates sense of urgency

·         Independent worker

·         Strong problem solving skills with demonstrated competencies in identifying and correcting problems and or discrepancies.

·         Strong written/verbal communication skills.

Marginal Functions

• Reviews Fiscal Office documentation to ensure processes are up to date.

Technical Skills

• GA@Work
• Excel Intermediate level
• Word

Working Conditions

Moderate noise; business office setting; teleworking opportunities available.

Physical Demands

Must be able to transfer up to 25lbs.

Communications

Communicates effectively and positively with co-workers and others.

Minimum Qualifications

• Associate’s degree in Business or Accounting.
• Three years of cumulative experience in a professional accounting environment.
• Experience in the use of required modules in the state's financial system (GA@Work) or other systems.
• Ability to organize work and set priorities.

Minimum Qualifications:

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.