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Job Title:  

Informatics Business Support Analyst 3

Agency:

Department of Public Health

Job Requisition ID:

JR0000006444

Shift:

Not Applicable (United States of America)

Compensation Details:

$50,982.94 - $66,351.55

Job Description:

Pay Grade: L

This is a FEDERAL GRANT FUNDED position and is subject to available grant funds.

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Who We Are. We protect lives. The Georgia Department of Public Health (DPH) is the lead agency entrusted by the people of Georgia to protect lives and promote healthy lifestyles in communities throughout the state. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing for and responding to disasters.

What We Offer. As a member of the DPH team, you will join a group of passionate individuals dedicated to serving Georgians. Regardless of your role, you will contribute to protecting lives while enjoying a wide range of benefits.

• Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play.
• Enjoy Workplace Flexibility – Experience flexibility in how you work so you can be your best self for you and the people of Georgia.  
• Work with a Dynamic and Diverse Team – Collaborate with employees who share ideas and leverage collective strengths. 
• Achieve Career Longevity – Take advantage of opportunities for learning and development that support a long-term career.
• Take Part in a Hands-on Working Culture – Work in a unique culture of active engagement and problem-solving, no matter your role.
• Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like yourself.

Under broad supervision, performs complex administrative duties and statistical, financial, or operational data analysis and reporting in support of management decision making in functional area. Identifies trends, discrepancies, and variances to improve the efficiency and effectiveness of operations. May partner with other departments, divisions, outside agencies, and vendors to address business issues. Exercises various latitudes of independent judgment. May administer or provide high level support for various projects, grants, contracts, implementation of procedures, and/or any specialized functions. Assists with orientation, training, or providing task guidance of junior team members. Provides strategic analysis.

Primary Duties & Responsibilities:

 

• Review grant policies and CDC guidelines to ensure proposed activities align with the requirements of each Public Health Infrastructure Grant (PHIG) component.
• Maintain and update program workbooks for each grant component to accurately track budgets, expenditures, and available funding.
• Monitor the General Ledger for inconsistencies and discrepancies, coordinate corrections, and update program workbooks accordingly.
• Regularly analyze Grant in Aid, General Ledger reports, Labor Distribution reports,  and Encumbrance reports, to support financial monitoring and budget management.
• Develop monthly budget reports for the program.
• Provide financial reports, budget analysis, and requested information to support program planning and leadership decisions.
• Compile budget data for annual reporting, Non-Competing Continuation (NCC) data tables, and Federal Financial Reports (FFRs).
• Develop and maintain individual PHIG budgets for more than 10 partner programs, facilitate quarterly budget reviews, and incorporate agreed-upon reallocations.
• Lead monthly collaboration with programs to review expenditures, assess funding needs, and update PHIG budgets.
• Partner with the PHIG Program Manager to review district and program budgets for alignment with approved grant activities and coordinate required revisions before approval for the new budget period.
• Coordinate fund reallocations with DPH programs and update budgets to reflect approved changes.
• Prepare consolidated PHIG budget revisions for DPH Budget Office leadership review.
• Process PHIG and assigned program requisitions, purchase order requests, invoices, purchase order closure forms, and P-card requests
• Respond to ad hoc leadership requests and provide administrative support, including preparing meeting minutes.
• Support the broader OPHI team with financial and administrative responsibilities beyond PHIG grant activities.

Preferred Qualifications:

• Bachelor’s degree in business or related field from an accredited college or university AND three (3) years of experience related to area of assignment.

• Experience with grant budgeting, grant expenditures monitoring, and ensuring expenses align with approved budgets and deliverable.

• Experience preparing budget reports, financial summaries, forecasts, and management reports.

• Strong Microsoft Excel skills and the ability to analyze financial data.

• Strong organizational skills with the ability to manage multiple deadlines and competing priorities.
• Ability to proficiently use state accounting and financial systems (i.e. GA@WORK).
• Ability to perform job responsibilities with minimal supervision.

Additional Information:

The DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being. 

The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals. A maximum of 30 minutes of physical activity may be allocated per workday, typically in the form of two 15-minute breaks or one 30-minute break.

Employment Information

State of Georgia employees are subject to the rules of the State Personnel Board regarding salary.

DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials.

The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

Relocation assistance is not provided.

In the event of an identified emergency, you may be required, as a term and condition of DPH employment, to assist in meeting the emergency responsibilities of the department. 

ADA Statement

DPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process, email DPH-ADA@dph.ga.gov. 

DPH is an Equal Opportunity Employer

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not receive an interview.  DPH will contact selected applicants to proceed with the application process. Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

BENEFITS

Standard Benefits for Full-Time Salaried Employees
 In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan (ERS GSEPS), deferred compensation, 13 paid holidays, vacation and sick leave, paid parental leave, dental, vision, long-term care, and life insurance.

Standard Benefits for Part-Time Employees

Part-time employees are eligible to participate in the Georgia Defined Contribution Plan and receive paid parental leave.

Minimum Qualifications:

Associate degree in business or related field from an accredited college or university and three (3) years of experience related to area of assignment; or one (1) year of experience required at the lower level Busi Support Analyst 2 (GSP131).--Note: An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over-year.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.