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Job Title:  

Portfolio Accounting Specialist

Job Requisition ID:

JR0000000099

Number of Openings:

1

Shift:

Day (United States of America)

Compensation Details:

$50,000-$60,000

Job Description:

Make a difference and join the DCA Team! DCA gives employees more to do than merely make a living.  We are serious about helping Georgia's families live more abundantly with a greater sense of hope and achievement.  If public service, a great environment, and the desire to enrich the lives of others motivate you to do your best work, you should consider joining the DCA Team.  

OUR MISSION

To help build strong, vibrant communities.

OUR VISION

For Georgians of today and tomorrow to have the opportunity to live and work in thriving communities.

OUR CULTURE

We are a diverse team of highly competent and committed professionals who strive to help people and communities thrive through technical expertise, innovative thinking, and a passion for making a difference.  Team members are at their best when collaborating and supporting each other as they perform challenging and dynamic work

 General Description

The Georgia Department of Community Affairs (DCA) is a state organization dedicated to partnering with communities to help create a climate of success for Georgia's families and businesses. DCA offers a fast-paced, challenging, and dynamic environment that requires attention to detail, pride in quality of work, and the ability to work as a versatile team player.

SUMMARY OF THE POSITION

Under the supervision of the Business Operations Manager, the Portfolio Accounting Specialist for the Office of Portfolio Management is responsible for the organization, maintenance, and efficient operation of the office’s billing systems and processes. This role serves as the central point of contact for all billing-related inquiries, ensuring that both internal and external requests are addressed promptly, accurately, and professionally. The Portfolio Accounting Specialist plays a key role in maintaining consistency, transparency, and accountability across all billing activities.

The Portfolio Accounting Specialist will manage incoming invoices and oversee remittance procedures for the entire Office of Portfolio Management. Working closely with each branch, the Strategist will identify opportunities to streamline workflows, improve billing accuracy, and enhance overall efficiency. This includes ensuring that all external vendors are properly registered and maintained within the vendor management system to facilitate timely ACH payments and compliance with financial protocols.

In addition, the Portfolio Accounting Specialist will coordinate with inspectors, developers, and other stakeholders to resolve billing discrepancies and address issues related to non-compliance or cure submissions. By serving as a liaison between operational teams and external partners, the Strategist helps ensure that all billing matters are resolved in a timely manner while supporting adherence to organizational standards and regulatory requirements.

MINIMUM ELIGIBILITY REQUIREMENTS

High school diploma/GED and one (1) year of job-related experience or completion of an apprenticeship/internship that sufficiently supplied experience to understand the basic principles relevant to the major duties of the position or any other combination of education and professional experience that provides the requisite knowledge, skills, and abilities to successfully perform the job.

 Note: A combination of education and experience at agency discretion.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of the Federal Low-Income Housing Tax Credit, HOME Program, and other Federal and State funded programs

Respond to inquiries, phone calls, correspondence, and email in a timely and responsive manner

Interface effectively and professionally with department staff, external partners, and Agency representatives.

Review and comprehend technical documents such as federal housing regulations and associated policies and procedures.

Strong knowledge of invoicing, accounts receivable/payable processes, and financial tracking systems, with the ability to manage high-volume transactional workflows accurately and efficiently.

Proficiency in data management tools (e.g., Excel, SharePoint, or similar systems) and the ability to maintain organized records, trackers, and reporting dashboards.

PREFERRED KNOWLEDGE AND SKILLS

Demonstrable oral and written communication skills

Have existing knowledge or business relationships with key industry stakeholders

Liaise with other internal business groups in pursuit of cross-department info sharing and development

Ability to respond appropriately in challenging situations and serve as a resource to team members and internal/external stakeholders

Basic understanding of invoice processing, payment application, and financial recordkeeping to support accurate billing operations.

Familiarity with vendor onboarding requirements and electronic payment systems, including ACH setup and maintenance.

Knowledge of compliance tracking concepts and the documentation required to support billing adjustments, cure submissions, and audit readiness.

WORKING CONDITIONS (TRAVEL, HOURS, ENVIRONMENT)

This position is currently designated as a hybrid (part in-office and part remote/telework) position.  This position is full-time (40 hours per week) and may require occasional overtime.  Local periodic travel may be required.  Aside from approved travel, remote work location must be performed within the State of Georgia with availability to travel to Atlanta as requested or required.

PHYSICAL / SENSORY REQUIREMENTS:

Work is principally stationary, but the person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc., and constantly operate a computer and other office equipment.

Must be able to remain in a stationary position 50% of the time.

Must be able to perform office-related duties.

Must be able to operate office equipment.

Must be able to establish and maintain effective working relationships with employees, tenants, and community agencies and other entities that provide services.

Must be able to perform essential job functions, with or without reasonable accommodation.

Must be able to perform essential job functions in an environment that will sometimes include increased levels of work-related stress.

Must maintain punctuality and attendance as scheduled.

NOTE: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, age, disability, protected veteran status, or any other characteristic protected by law. All qualified applicants will be considered but may not necessarily receive an interview. Due to the large volume of submissions received by this office, information concerning application and/or interview status cannot be provided.  Selected applicants will be contacted for next steps in the interview process.  Applicants who are not selected will not receive notification.  This position is subject to close at any time once a satisfactory applicant pool has been identified.

DCA is an Equal Opportunity Employer. If you need accommodation for an interview, please contact the Human Resources Office at (404) 679-4845

Hiring is contingent upon satisfactory results of employment verification, background, criminal records investigation and motor vehicle reports.

This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the business and requirement of the job change.  This job posting may close at any time upon gaining a sufficient applicant pool from which to select a qualified candidate.

All duties and responsibilities listed are considered to be essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  Marginal functions of the position (those that are incidental to the performance of the job duties) have not been included.   However, the omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position.

Minimum Qualifications:

Bachelor's degree in a related field from an accredited college or university AND One year of related experience OR completion of an apprenticeship/internship that sufficiently supplied experience to understand the basic principles relevant to the major duties of the position OR any other combination of education and professional experience that provides the requisite knowledge, skills and abilities to successfully perform the job.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.