Explore a World of Opportunity with the State of Georgia!

We are the force that drives Georgia!
Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!
Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career! 

Job Title:  

Scanner/Indexer

Job Requisition ID:

JR0000001230

Number of Openings:

1

Shift:

Day (United States of America)

Compensation Details:

$37,000 -$42,000

Job Description:

JOB SUMMARY
Under general supervision, this position performs technical duties associated with the mailroom and records management functions of the division and agency. 

MINIMUM QUALIFICATIONS & EDUCATION
•    High School Diploma
•    One year of experience with mailroom operations in a professional environment

PREFERRED ADDITIONAL QUALIFICATIONS
•    Some college or other post-high school education
•    Experience using document imaging software

 ADDITIONAL ELIGIBILITY & QUALIFICATIONS (CERTIFICATES, SPECIAL EQUIPMENT)
•    Experience using high-volume mail processors, folder/inserter, and other mailroom equipment

ESSENTIAL DUTIES & RESPONSIBILITIES 
•    Opens, sorts, date stamps, and separates incoming mail and other paper documents for copying, scanning, or distribution in accordance with division and agency procedures. 
•    Records receipt of certain types of items and documents, then notifies and delivers to appropriate division within the designated timeframe.
•    Reviews verbiage of incoming documents to identify special time-sensitive legal documents and FOIA/open records requests, and delivers them to divisions in a timely manner as per procedures.
•    Prepares and identifies documents prior to scanning; ensures legibility.
•    Scans and indexes documents based on division, document type, and status, maintaining a high level of accuracy. 
•    Retrieves documents from mail sorting area and other divisions for scanning.
•    Prepares scanned documents for archival storage, boxes original documents, and notes scanning date range and division on each box.
•    Performs regular scanner cleaning to ensure scanned documents are legible.
•    Communicates with internal and external customers; notifies supervisor of customer-related issues.
•    Collects and applies postage to outgoing mail; ensures daily pick-up by external courier.
•    Delivers files, forms, publications, boxes to other divisions.
•    Delivers items to outside entities as needed. 
•    Orders office supplies and deliveries to other divisions as needed.
•    Inventories agency forms, publications, letterhead and envelopes as needed.
•    Performs other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES    
•    Basic knowledge of Microsoft Outlook, Word, and Excel
•    Skilled in the operation of office equipment
•    Skilled in scanning and indexing documents
•    Skilled in problem solving and decision-making.
•    Skilled in oral and written communication
•    Ability to work independently and as part of a team
•    Ability to build and maintain effective working relationships with all levels of management and staff

CORE COMPETENCIES
•    Teamwork 
•    Customer Service
•    Accountability 
•    Communication
•    Judgment and Decision Making 
•    Performance Management 

WORK ENVIRONMENT 
The work is typically performed in an office environment. 

PHYSICAL DEMANDS OF THE JOB 
MEDIUM - Exert up to 50 lbs. of force occasionally, and/or up to 20 lbs. of force frequently, and/or up to 10 lbs. of force constantly to move objects.  
REPETITIVE MOTIONS: Movements frequently and regularly required using wrists, hands, or fingers.    
 

Minimum Qualifications:

GED or High school Diploma -Ability to read, write, and perform basic mathematical calculation

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.